Bookkeeping for Allied Health Clinics
Bookkeeping, payroll and BAS in Xero for physio, psychology, speech, OT, chiro and other allied health practices. Know your numbers by practitioner, by location and by service.
Fixed monthly packages from $300/month.
Book a Free 15 Minute Call Call (02) 4003 5112What we look after
- Weekly bookkeeping that ties back to your practice software
- Health fund, Medicare and card payments reconciled
- Payroll and contractor payments handled
- BAS, budgets and profit by practitioner
What makes clinic bookkeeping different
Clinics have income and staffing arrangements that most small businesses don't, and we've built our process around them.
Payments that don't match invoices
Health fund and Medicare deposits, card terminal settlements and patient payments land in lumps. Matching them back to appointments takes time and care.
Employees and contractors
Mixing employed and contractor practitioners means different pay, super and reporting rules, and state payroll tax questions.
Is each practitioner profitable?
Without tracking set up in Xero, you can't see which practitioners, rooms or services actually make money.
Cash flow planning
Planning ahead for quarterly BAS, super and slow payers keeps cash steady, even in a busy month.
Practices we work with
Most of our clients are allied health clinics, so we know how your income and costs really work.
Physiotherapy
Health fund claims, Medicare referrals, contractor physios and multi-site clinics.
Learn moreChiropractic and osteopathy
High volume appointments, health fund claims and product sales.
Learn moreExercise physiology
Medicare, DVA, NDIS and insurer referrals, plus classes and memberships.
Learn morePractice software we work with
Your practice software handles appointments and invoices. We make sure Xero matches it every month, whether or not the integration is switched on.
Built by a bookkeeper who automated payment matching
Our founder Nathan co-founded Remittance Go, software that reads remittance advice and matches payments to invoices in Xero. It came from years of reconciling health fund and plan manager payments line by line.
Allied health bookkeeping packages
From $300 /month
Fixed monthly pricing agreed up front, based on your transaction volume and pay runs. No hourly bills, no surprises.
Get Your Fixed PriceCommon questions
Are allied health services GST-free?
Most allied health services are GST-free when they're delivered by a recognised professional and are generally accepted as necessary treatment. Some items, like products you sell, usually aren't. We check the treatment of each income line so your BAS is right.
Does my practice software work with Xero?
Cliniko, Nookal, Splose, Zanda (formerly Power Diary), Coreplus and most other practice management systems work with Xero. Depending on how your team uses your practice software, we either use the Xero integration and reconcile it each week, or turn it off, code income from your bank deposits and post month-end journals for receivables, GST and income by practitioner. We recommend the right approach on the call.
Can you help with payroll tax on contractor practitioners?
We set up your books so contractor payments are clearly recorded and easy to review. Payroll tax on contractor arrangements depends on your agreements and your state, so we work alongside your accountant or tax adviser on that question.
How much does it cost?
Fixed monthly packages start from $300/month, based on your transaction volume and pay runs. We give you an exact price on a free 15 minute call.
Do you only work with clinics in Newcastle?
No. We're based in Newcastle, NSW, and work with clinics across Australia over Zoom, phone and email.
Rated 5.0 on Google
Every review from our clients on Google is five stars. Here's what some of them say.
"Nathan has honestly made my life 110% easier. Stream Accounting is diligent, efficient and have helped to recognise issues I had not noticed in the past. Nathan is always available to assist with any bookkeeping/accounting issues as they arise! Thanks for being so easy to work with and taking a huge mental load off me and my business!"
"Nathan from Stream Accounting has been great for my Allied Health practice. I highly recommend him."
"The team at Stream Accounting have made a massive difference to our business! Always willing to go above and beyond. I keep learning better ways to do things. Efficient & always reliable."
"It has been a real pleasure so far. Thank you!"
"I've loved the team at Stream, they have been great to work with, making everything simplified and stress free. Would highly recommend them to others looking for accounting assistance."
"Since having Nathan on as my bookkeeper he has now become apart of my team and helps me out constantly, any time of the day he is always there with a email or phone call."
"I am your typical tradie that isn't great with my books. Nathan takes all my worries away from anything book keeping related, so I can focus on what I do best for my business and that's being on site making money."
"I engaged Nathan from Stream Accounting for book-keeping consulting for my business. He took the time to set everything help and taught me how to effectively use the system. Made life very simple. Highly recommend if you are looking for a personal approach."
"Very helpful, patient and reliable and is happy to guide you through any difficulties you face through that."
Experienced, systemised, and personally accountable
I'm Nathan, a Newcastle local with a finance degree from the University of Newcastle. I spent four years at a Newcastle chartered accounting firm, and it gave me a strong grounding in tax, compliance and how small businesses really run. Along the way I noticed many owners wanted more regular support with their numbers during the year, not just at tax time. So in 2015 I became a Registered BAS Agent and started Stream, to give small business owners the kind of accounts team usually reserved for big business.
Today your books are handled by our bookkeeping team, who follow the same documented process for every client, and I oversee the quality of the work. Matching Medicare, NDIS and health fund payments was taking our team 40+ hours a month, so I co-founded Remittance Go to automate it. Our clients get the benefit.
Since 2015 we've helped hundreds of business owners, and today most of our clients are allied health practices.
- Registered BAS Agent
- Xero Silver Champion Partner
- Since 2015
- Rated 5.0 by clients
Ready to free your time and get on top of your numbers?
Book a free 15 minute call and get a fixed monthly price for your bookkeeping, payroll and BAS.
Book a Free 15 Minute Call Call (02) 4003 5112