Bookkeeping for Exercise Physiology Practices
Medicare, DVA, NDIS, workers compensation and private clients, plus classes and memberships. We keep it all reconciled in Xero so you know who owes you what.
Fixed monthly packages from $300/month.
Book a Free 15 Minute Call Call (02) 4003 5112What we look after
- Invoicing across Medicare, DVA, NDIS and insurers
- Insurer and plan manager payments matched to invoices
- Payroll and contractor EP payments
- BAS, cash flow and profit by service
What makes clinic bookkeeping different
Clinics have income and staffing arrangements that most small businesses don't, and we've built our process around them.
Many different payers
Medicare, DVA, NDIS, workers compensation, CTP insurers and private clients all pay differently and on different timelines.
Insurers pay slowly
Approvals, invoices to case managers and slow insurer payments leave cash tied up.
Classes and memberships
Group classes, gym memberships and packs of sessions need to be recorded properly, including their GST.
Contractor and employed EPs
Service fee splits, super and state payroll tax questions get complicated as you grow.
Bookkeeping built for exercise physiology practices
Payer-aware invoicing
Invoices set up correctly for each payer, with overdue insurer and NDIS accounts followed up.
Payment matching
Insurer, plan manager and NDIA payments matched back to the right client and invoice.
Practice reporting
Monthly reports on revenue by EP and by service, plus a cash flow forecast.
Exercise physiology bookkeeping packages
From $300 /month
Fixed monthly pricing agreed up front, based on your transaction volume and pay runs. No hourly bills, no surprises.
Get Your Fixed PriceCommon questions
Are my services GST-free?
Exercise physiology isn't on the ATO's list of GST-free health services, so it can't be assumed to be GST-free. Some income may still be GST-free, for example Medicare-rebated services or eligible NDIS supports, while classes and memberships are often taxable. We check the treatment of each income line with you and your accountant so your BAS is right.
Does my practice software work with Xero?
Cliniko, Nookal, Splose, Zanda (formerly Power Diary), Coreplus and most other practice management systems work with Xero. Depending on how your team uses your practice software, we either use the Xero integration and reconcile it each week, or turn it off, code income from your bank deposits and post month-end journals for receivables, GST and income by practitioner. We recommend the right approach on the call.
Can you help with payroll tax on contractor practitioners?
We set up your books so contractor payments are clearly recorded and easy to review. Payroll tax on contractor arrangements depends on your agreements and your state, so we work alongside your accountant or tax adviser on that question.
How much does it cost?
Fixed monthly packages start from $300/month, based on your transaction volume and pay runs. We give you an exact price on a free 15 minute call.
Do you work with NDIS registered practices?
Yes. See our NDIS provider bookkeeping page for how we handle NDIS payments and SCHADS Award payroll.
Rated 5.0 on Google
Every review from our clients on Google is five stars. Here's what some of them say.
"Nathan has honestly made my life 110% easier. Stream Accounting is diligent, efficient and have helped to recognise issues I had not noticed in the past. Nathan is always available to assist with any bookkeeping/accounting issues as they arise! Thanks for being so easy to work with and taking a huge mental load off me and my business!"
"Nathan from Stream Accounting has been great for my Allied Health practice. I highly recommend him."
"The team at Stream Accounting have made a massive difference to our business! Always willing to go above and beyond. I keep learning better ways to do things. Efficient & always reliable."
"It has been a real pleasure so far. Thank you!"
"I've loved the team at Stream, they have been great to work with, making everything simplified and stress free. Would highly recommend them to others looking for accounting assistance."
"Since having Nathan on as my bookkeeper he has now become apart of my team and helps me out constantly, any time of the day he is always there with a email or phone call."
"I am your typical tradie that isn't great with my books. Nathan takes all my worries away from anything book keeping related, so I can focus on what I do best for my business and that's being on site making money."
"I engaged Nathan from Stream Accounting for book-keeping consulting for my business. He took the time to set everything help and taught me how to effectively use the system. Made life very simple. Highly recommend if you are looking for a personal approach."
"Very helpful, patient and reliable and is happy to guide you through any difficulties you face through that."
Experienced, systemised, and personally accountable
I'm Nathan, a Newcastle local with a finance degree from the University of Newcastle. I spent four years at a Newcastle chartered accounting firm, and it gave me a strong grounding in tax, compliance and how small businesses really run. Along the way I noticed many owners wanted more regular support with their numbers during the year, not just at tax time. So in 2015 I became a Registered BAS Agent and started Stream, to give small business owners the kind of accounts team usually reserved for big business.
Today your books are handled by our bookkeeping team, who follow the same documented process for every client, and I oversee the quality of the work. Matching Medicare, NDIS and health fund payments was taking our team 40+ hours a month, so I co-founded Remittance Go to automate it. Our clients get the benefit.
Since 2015 we've helped hundreds of business owners, and today most of our clients are allied health practices.
- Registered BAS Agent
- Xero Silver Champion Partner
- Since 2015
- Rated 5.0 by clients
Ready to free your time and get on top of your numbers?
Book a free 15 minute call and get a fixed monthly price for your bookkeeping, payroll and BAS.
Book a Free 15 Minute Call Call (02) 4003 5112