NDIS Bookkeeping for Disability Service Providers
Payments from the NDIA, plan managers and self-managed participants matched to the right invoices. SCHADS payroll done properly. BAS lodged on time. So you can focus on your participants, not your paperwork.
Fixed monthly packages from $300/month.
Book a Free 15 Minute Call Call (02) 4003 5112What we look after
- Bookkeeping and Xero set up for NDIS income
- Invoicing and payment reconciliation across all funding types
- Support worker payroll under the SCHADS Award
- BAS, cash flow forecasts and profit by service
Does this sound like your books?
NDIS providers deal with bookkeeping problems most small businesses never see.
Payments you can't match
Plan managers pay several invoices in one lump sum, and the remittance advice sits in an inbox. Weeks later nobody knows which participant invoices are still unpaid.
Three funding types, three processes
Agency-managed, plan-managed and self-managed participants each pay differently. Mixing them up means chasing the wrong people for money.
SCHADS payroll headaches
Shift loadings, broken shifts, sleepovers, travel and overtime. One wrong setting in payroll and you underpay staff or overpay every week.
No clear view of profit
Price limits change, staff costs rise and you can't see which services actually make money. Cash flow feels like guesswork.
NDIS bookkeeping services
One team looking after the full financial side of your NDIS business in Xero.
Bookkeeping and Xero set up
A chart of accounts and tracking categories built around your NDIS services, so income and costs are split by support type. Weekly bank reconciliations, bills and supplier payments.
Invoicing and payment reconciliation
Invoices raised to plan managers and self-managed participants, and every NDIA and plan manager payment matched back to the right invoice. You always know who owes you what.
SCHADS Award payroll
Support worker pay runs processed under the SCHADS Award, with super and Single Touch Payroll reporting handled every pay cycle.
BAS and cash flow reporting
BAS prepared and lodged by a Registered BAS Agent, with GST treatment checked for each service line. Monthly reports showing profit by service and a 90 day cash flow forecast.
Built by a bookkeeper who automated remittance matching
Our founder Nathan co-founded Remittance Go, software that reads remittance advice PDFs and matches payments to invoices in Xero. He built it after years of watching bookkeepers manually tick off plan manager payments line by line.
For you, that means faster, more accurate reconciliation of the lump-sum payments that make NDIS bookkeeping so time-consuming.
How to get started
We already work with NDIS providers. Here's how it works.
Book a free call
A 15 minute chat about your services, participants and current setup.
Get a fixed price
We recommend the right package and give you a fixed monthly price on the call.
We take it from there
We set up your Xero, payroll and reconciliation process and get your books up to date.
NDIS bookkeeping packages
From $300 /month
Fixed monthly pricing agreed up front, based on your transaction volume and pay runs. No hourly bills, no surprises.
Get Your Fixed PriceCommon questions
Do you work with registered and unregistered NDIS providers?
Yes. We work with both registered and unregistered providers.
Can you handle plan-managed, self-managed and agency-managed participants?
Yes. We set up your invoicing and reconciliation so payments from the NDIA, plan managers and self-managed participants are each tracked and matched correctly.
Is NDIS income GST-free?
Many NDIS supports are GST-free when the conditions are met, but not all. We check the GST treatment of each service line so your BAS is right.
Do you process payroll under the SCHADS Award?
Yes. We run support worker payroll under the SCHADS Award, including super and Single Touch Payroll reporting.
Do I need to use Xero?
We work in Xero. If you're on another system, we can move you across as part of getting started.
Do you only work with providers in Newcastle?
No. We're based in Newcastle, NSW, and work with NDIS providers across Australia over Zoom, phone and email.
Get your NDIS books under control
Book a free 15 minute call and get a fixed monthly price for your bookkeeping, payroll and BAS.
Book a Free 15 Minute Call Call (02) 4003 5112